I recently completed a project around implementing mobile productivity processes — for which I largely referred to a presentation I gave in June 2013 at the National Conference of the Institute of Management Accountants (“IMA”). The presentation — “Mobility and Digital Disruption: Best Practices for Executive Productivity” — is even more relevant today.
Here is the presentation posted to Slideshare. Below I have recapped the key takeaways from this talk. As you consider these takeaways, identify the key items you may want to integrate into your workflow!
1 — Create content that is conducive to mobile use
Touch navigation of document, easy access to content and hyperlinks to relevant information are key to information agility in a mobile environment.
We live in a hyper-connected, mobile world and businesses operate this way today — so be aware of opportunities! A few concepts I integrated into this presentation included:
- Tap logos to navigate to cover page or Table of Contents page
- Navigation button-bar to select specific sections of the presentation
- Use of QR codes (scan with smartphone to access content) or and hyperlinks to open specific referred-to content on the web.
2 — Opportunity is everywhere!
Many professionals are stuck when it comes to how to proceed with changing their workflow / processes and starting to shift to digital and mobile thinking. Look around, ask how, and START — it is simple to do, albeit not easy! You will have to think differently and break some old habits — but momentum will take over and you will notice dramatic changes in your efficiency and effectiveness. These wins will continue to drive you forward!
3 — Compartmentalize your app decision process by function
I think in the following “buckets” regarding apps:
- Access (think “cloud” — how can I have access whenever and wherever I need it)
- Store & Digest
Capture apps are those that make it easy — from your smartphone or tablet — to capture content for later use. Some of the main categories to consider are Note-taking, read-later apps, and news aggregators.
4 — Don’t dismiss device security and backup precautions — Please!
This goes without saying, but I am still shocked by the number of times I have this conversation — mobile devices without passcode security, no backups performed, etc.
As the saying goes “you don’t need security and backups — until you do”. Don’t be the one to get caught in this trap!
5 — Set yourself up for success!
Pick an area of mobile use that will deliver the most immediate benefit to you and get started. I provided several specific use-case examples that typically resonate with mobile device users.
- Web browsing
- Data capture on the go, and
- Content management
Data capture (Google Docs, Forms, and Evernote)
Content management (GoodReader PDF reader, iBooks library)
The digital world we live in enables dramatic productivity enhancements when combined with mobile platforms. I hope you gained a few insights and opportunities to increase your effectiveness!
Is there anything you would add? Let me know in the comments!
“It’s time for DIFFERENT”
Don is passionate about helping professionals and organizations keep up and adapt to the changing business world that we operate in.