Mobile — Gone Digital…and Not Coming Back (using Goodreader!)

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Image Credit — https://ec.europa.eu/epale/sites/epale/files/digital_learning_new.jpg

In 2003, my professional world went digital.

In 2010, with the introduction of the iPad, it went mobile.

In 2016, I can now do everything on the iPhone!*

*To be fair, I still rely heavily on the iPad, but much more is, and can be done, on the smaller iPhone.

To say that this process was seamless, or easy, would be a lie. So many workflows had to change — but change they did. And I can’t imagine going back.

The app most responsible for the transition to completely mobile content management is Goodreader (app store link), which I have been using since 2010.

The purpose of this post is to share the “WHAT” of Goodreader — what it provides that has been, and is, most valuable to me.

Goodreader provides a great app overview on the app store and the images below do a great job of highlighting key functionality of the app.

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  • Although PDF document management is what everyone thinks of when “content management” is mentioned, Goodreader truly handles — extremely well — any content you throw at it.
  • (1) — I keep libraries of content in Goodreader. One library “Reference Resources” contains 21 folders and over 1,100 files (of all types) — see image below. This content library includes PDF’s, photos and video clips. I do this through “syncing” to the cloud, because I manage this content on my desktop (see (4) below).
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“Reference Resource” Library Content List
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  • (3) — once you truly work without paper, the ability to review documents digitally is essential. Goodreader excels at this, and the iPad is the perfect size for writing and annotating documents. TIP — get a stylus if you are going to do a lot of this!
  • One of my favorite features is the ability to save signatures and sign documents right in Goodreader — as shown below.
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Sign documents with a saved signature in Goodreader
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(4) — Once you go digital, it is likely you will use cloud storage to save content. If you do, you WILL LOVE the ability to access “servers”. Along with this, you can sync folders between Goodreader and your cloud storage accounts — the potential of this is significant!

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Four cloud storage accounts accessible through Goodreader (could be many more!)
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Syncing content from the cloud to your local device is seamless!
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(5) — The most frequent items that I use here are revising PDF content and compressing files in a ZIP archive format. But first, one thought on the “huge collection of files and folders” that the image refers to.

  • Properly structured PDF’s are easy to navigate, search, extract pages, etc., regardless of size! Below is a quick flow of an Microsoft Access reference book I have in Goodreader.
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Easy navigation of huge reference books — menu and Bookmarks navigation
  • Sharing files (or storing files) in ZIP archive format is something I do frequently. Here’s how it’s done in Goodreader.
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Navigate to and select folder containing files you want to ZIP
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Tap ZIP, once compression is done, move file to desired folder
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Move to folder and, in this case, it will sync into Box cloud storage when Sync is activated
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(6) — this is pretty self explanatory, but there is a LOT you can do to modify PDF documents inside the Goodreader app. Once you play around with this and figure it out, it becomes very handy and useful!

There you go! My six ways I use Goodreader almost every day.

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Don Tomoff is a “recovering CPA”, who is passionate about helping professionals and organizations keep up and adapt to the changing business world that we operate in.

One lesson learned over the years is that all of us, regardless of organization type or size, struggle with similar issues — primarily information management and presentation, and effective use of our time. Let’s change that…one person at a time!

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It’s time for DIFFERENT— On a mission to challenge the status quo to a more productive and effective end… #digital #Excel #data #analytics

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