I am going to demonstrate why my Desktop Search tool has become so indispensable to me.
Here is what I DON’T KNOW:
- The NAME of the file.
- The FOLDER location of the file.
- The DATE I created the file.
The beauty is I don’t care! Here is how I found what I needed in 5 seconds.
The Search Process
3 simple steps:
Step 1 — Open the Search Software (“Ctrl + Alt + X” for me)
The initial view, for demonstration purposes, is everything that the search tool has indexed — 602,000 items.
Step 2 — Select My PDF “Saved Search” to View Only PDF Documents
I know the document is a PDF, so I quickly narrow on that — I’m down to 42,000+ documents.
Step 3 — Search for Text IN THE DOCUMENT to narrow to final list
Using the Search Bar located at the top, I enter the term “iPhone / iPad Training Resource”. The search program searches everything for that text string (btw, it happens instantly!).
This results in 6 documents. I select the one I need and I am done.
Start to finish — 5 seconds.
Here is what I now know:
- The DATE of the document (February 2016)
- The NAME of the document — I can now see the name.
I still do not know, or need to know, the FOLDER location of the PDF. If I want to go to the Folder though, I right-click the file and select “Open Folder”.
Given that this kind of search capability exists, why would anyone willingly tolerate the Windows Search tools?
I can only conclude it is because they simply don’t believe what I have demonstrated above. Believe it!
“It’s time for different”
Don is passionate about helping professionals and organizations keep up and adapt to the changing business world that we operate in.
“What Do You Do?”
I frequently get this question. My response (it’s not what you think!)? Check it out here!